Providing education and support to deliver better outcomes for children and families in permanent care and adoption

Flexible funding

To be eligible for funding you must have a Victorian Permanent Care Order and be in receipt of the DHH carer reimbursement. Those who have a Family Law Court order and WHO ARE in receipt of the DHHS carer reimbursement may be able to apply. Similarly, if you have a special needs adoption order and are in receipt of DHHS carer payment.

To read our brochure which will assist you to understand more about our service including flexible funding click on this link


Policy context

Flexible funding can be provided to permanent carers to help meet additional needs of a child in their care.  A permanent care order confers parental responsibility of the child to the permanent carers, to the exclusion of all others. Permanent carers continue to receive a carer allowance to assist with covering the costs of care, including the education and medical allowance. 



Flexible funding:

•  may be approved to cover partial, full, or ongoing costs

•  will only be provided when the cost of the service, product, or activity, is beyond that reasonably covered by an existing care allowance, or other sources of funding

•  cannot be used for salaries, or professional development

•  may be provided directly to a retailer, service provider or a carer (on exception).


Target group

Flexible funding requests can be considered when:

The child/young person in your care in subject to a Victorian Permanent Care Order. If you have a Family Law Court Order or Special Needs Adoption order and ARE IN receipt of the DHHS carer reimbursement payment you may be eligible.


What the funding will cover

• support access to services to address the therapeutic needs of a child which result from trauma or negative experiences 

• support a child to access additional educational support not covered by the education allowance

• support additional health and medical needs of the child not covered by the medical allowance, Medicare, or private health insurance 

• preserve contact between parents, siblings, and family members

• preserve cultural identity

• provide access to respite care

• cover costs related to childcare beyond other subsidies 

• assist with home modifications provided they are essential 

• assist with essential vehicle requirements such as modifications, car seats, and upsizing

• assist with other services essential to support the placement.


The funding is NOT to be used for: 

• legal costs

• staff salaries or professional development.


How to apply?

1. You will need to complete the Flexible Funding Carer Application Form which can be found in both word and pdf versions (click links) 

2. You will need a copy of the Statutory Permanent Care order with court reference number in the top right-hand corner and a copy of your DHHS remittance slip. Please click on the document for an example. 

3. Please arrange a quote for the service you wish to utilise and either email the documents to or in exceptional circumstances post to P O Box 201, Fitzroy  3065. 

4. Your application will be allocated to a staff member who will contact you to discuss the application. This may need time frames 

5. Applications of a high cost/expense will take a longer time frame to gain approval, so please allow and extra 4 weeks to enable multiple sign offs (approvals).

6. You will be notified by PCA Families of the outcome of your application.  


How to provide feedback or request a review of decision? 

The policy for feedback, complaints and review is here

Please call PCA Families on 03 9020 1833 if you have any queries or email 

To read the DHHS fact sheet for parents and carers click here  


We need your help

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Donations enable PCA Families to continue to deliver high quality programs in support of the home-based care and adoption community. Donations over $2.00 are tax-deductible.